General Data Protection Regulation (GDPR) under EU law (adopted on 27th April 2016 and applies from 25th May 2018), will supersede our 1998 Data protection Act (PDA) and the Data Protection Directive from 1995. The main focus will be to protect the personal data of all individuals residing within the EU, irrespective of where the company holding the data is based, and includes rules around holding, processing, profiling, maintaining and deleting that data to name a few. For the purpose of UK and European data protection and e-privacy legislation, the data controller is jbj TECHNIQUES LTD, which is based at 28 Trowers Way, Redhill, Surrey, RH1 2LW.
Section A: Information for customers, suppliers, enquirers.
Section B: Information for employees, workers and contractors.
Section C: information for all.
Section A.1. Information we hold about you. Information you give us.
This is information about you that you give us by filling in forms on our website, www.jbj.co.uk
, or by corresponding with us by phone, e-mail or otherwise. The information you give us may include your name, position, company, contact details (such as address, e-mail address and phone number), financial and credit card information.2. Legal grounds for collection and use of your personal information.
We will only collect, use and otherwise handle your personal information when: We have your consent for specified, explicit and legitimate purposes; and/or it is necessary for our legitimate interests in connection with operating our website and our business, in particular:
• responding to your queries;
• carrying out direct marketing;
• providing services and/or information to you;
• providing technical support to you;
3. Disclosure of your information
and Sharing with other selected third parties. We may share your personal information with selected third parties including:
• business partners for the performance of any contract we enter into with you;
• credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you;Section B
This applies to current and former employees, workers and contractors. This does not form part of any contract of employment or other contract to provide services.1. The kind of information we hold about you.
We may collect, store, and use the following categories of personal information about you:
Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses.
Date of birth
Marital status and dependents
Next of kin and emergency contact information
National Insurance number
Bank account details, payroll records and tax status information
Salary, annual leave, pension and benefits information
Location of employment or workplace
Copy of driving licence and passport
Disciplinary and grievance information.
Sickness / absence records.
2. How is your personal information collected?
We typically collect personal information about employees, workers and contractors through the application and recruitment process, either directly from candidates or sometimes from an employment agency or background check provider. We may sometimes collect additional information from third parties including former employers, credit reference agencies or other background check agencies. We will collect additional personal information in the course of job-related activities throughout the period of you working for us.3. How we will use the information about you.
• Where we need to perform the contract we have entered into with you.
• Where we need to comply with a legal obligation.
• Where it is necessary for our legitimate interests (or those of a third party).4. Situations in which we will use your personal information.
We need information in the list above (see: The kind of information we hold about you
) to allow us to perform our contract with you and to enable us to comply with legal obligations.5. If you fail to provide personal information.
If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you (such as paying you or providing a benefit), or we may be prevented from complying with our legal obligations (such as to ensure the health and safety of our workers).
6. Our obligations as an employer
We will use your particularly sensitive personal information in the following ways:·
• We will use information relating to leaves of absence, which may include sickness absence or family related leaves, to comply with employment and other laws.
• We will use information about your physical or mental health, or disability status, to ensure your health and safety in the workplace and to assess your fitness to work, to provide appropriate workplace adjustments, to monitor and manage sickness absence and to administer benefits.7. Which third-party service providers process your information?
"Third parties" includes third-party service providers (including contractors and designated agents). The following activities are carried out by third-party service providers: payroll, pension administration, benefits provision and administration. All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
8. Data security.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.9. Your duty to inform us of changes.
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us. To withdraw your consent, please contact firstname.lastname@example.org
Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.Section C
1. How long do we store personal information?
Where you have purchased our products or services, this will usually be kept on file indefinitely. Where you are an employee, worker or contractor, this will be kept on file indefinitely. Where you have submitted a CV to us but have not been employed or engaged by us, we will keep this for 6 months from the date you submitted the CV.
2. Where we store your personal data.
All information you provide to us is stored on our secure servers or locked filing cabinets in a secure room. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data using VPN services for backup transfer.
3. Your rights.
You have the right to ask us not to process your personal data for marketing purposes. You can also exercise the right at any time to remove your personal data by contacting us at jbj TECHNIQUES LTD 28 Trowers Way, Redhill, Surrey, RH1 2LW or emailing email@example.com
and served by jbj Techniques Limited, 28 Trowers Way, Holmethorpe Industrial Estate, Redhill, Surrey RH1 2LW. United Kingdom and governs the privacy of its users who choose to use it. It explains how we comply with the GDPR (General Data Protection Regulation), the DPA (Data Protection Act) [pre GDPR enforcement] and the PECR (Privacy and Electronic Communications Regulations).
What are cookies? Cookies are small files saved to the user's computers hard drive that track, save and store information about the user's interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.Website Visitor Tracking
This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.Adverts and Sponsored Links
Downloads & Media Files
Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti-virus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.
Contact & Communication With us
Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.
Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in 'The policy' above.
Email Mailing List & Marketing Messages
We operate an email mailing list program, used to inform subscribers about products, services and/or news we supply/publish. Users can subscribe through an online automated process where they have given their explicit permission.
Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in 'The policy' above. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages. The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.
Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.External Website Links & Third Parties
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites, similar to; www.directindustry.com/
Shortened URL's; URL shortening is a technique used on the web to shorten URL's (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: http://bit.ly/zyVUBo). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Policy & Usage
We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms.
Users are advised to conduct themselves appropriately when engaging with us on social media.
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page.
You can find further information about some social media privacy and usage policies in the resources section below.
Resources & Further InformationOverview of the GDPR - General Data Protection RegulationData Protection Act 1998
Privacy and Electronic Communications Regulations 2003
The Guide to the PECR 2003
v.3.0 November 2017
Edited & customised by: jbj Techniques Limited,www.jbj.co.uk
, email: firstname.lastname@example.org
, tel: +44 (0)1737 767493.